Payroll Merger & Acquisition Checklist

Payroll Disbursement Bank Accounts
Coordinate with HR to identify payroll strategy for each country (e.g. Firm A payroll, outsource payroll vendors beginning Day 1)
Coordinate with Legal and HR to identify where payroll disbursement accounts will be needed by country
Create plan in conjunction with Treasury to open any new payroll disbursement accounts by Day 1 in conjunction with legal entity strategy and setup
Identify all Firm B payroll disbursement accounts by country
Create plan to close Firm B payroll disbursement accounts or transfer to Firm A legal entities and change bank signatory names by Day 1
 
Payroll and Expense Disbursements
Identify Firm B payroll, time and expense systems and processes for all countries
Identify countries where Firm B reimburses employees via payroll vs. the payroll process
Coordinate with HR to understand timeline for migrating Firm B employees to Firm A HR/payroll systems
Coordinate with HR to understand timeline for migrating Firm B employees to Firm A Time and Expense systems and processes.  Make sure migration considers any interfaces needed between T&E and invoicing (e.g. for consulting services).  Finalize in process expense reimbursements.
Identify whether payroll vendor contracts for Firm B payroll will need to continue post Day 1 for payroll and/or employee expense reimbursement until full migration for each country...
Assume contracts, or negotiate new ones with payroll vendors as needed for Day 1 in any country where full migration to Firm A systems and payroll vendors cannot occur
Create process aligned with legal and HR to remove employees from Firm B payroll software applications and payroll provider records, and to add employees to Firm A payroll software applications and payroll provider records ...

 

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