3 KEY QUESTIONS
 

1) What are the basic roles/responsibilities associated with your programs and projects?

Accountable Executive(s)

  • Provide executive guidance for each program based on overall integration objectives and long-term goals 
  • Serve as a point of escalation in resolving conflicts related to resources, direction, and priorities
  • Encourage and reward teamwork, progress, and results

Program Managers

  • Coordinate and guide planning and project management activities across all projects executed within a program/team 
  • Manage dependencies and linkages among projects and sub-teams
  • Frame issues for resolution by Accountable Executive(s) 
  • Ensure coordination between programs
  • Capture and incorporate changes to synergy templates implied by plans

Project/Sub Team Leads

  • Drive the creation of effective and logical project plans through Project/Sub Team meetings and working sessions 
  • Enlist resources/additional sub-team members to plan and execute work
  • Develop and manage project scope and budget (with support of Project Managers) 
  • Report overall status to the Accountable Executive(s), Program Manager, and IMO
  • Escalate issues to the Accountable Executive(s), Steering Committee, and IMO as needed

Project Managers

  • Employ project management discipline and provide tools to projects and sub-teams 
  • Support the Project/Sub-Team leaders in managing budget and scope and reporting progress

 

2) What are the deliverables for detailed planning?

A Detailed Planning Charter Document for each Program/Team
Due for submission within 1 week of individual team kick-off

A detailed project plan for each Project/Sub-Team
Due no later than one month after kick-off meeting, but may be earlier depending on nature of the Project/Sub-Team

Updates/changes to synergy templates that relate to the Program's/Team's work
Due no later than one month after kick off meeting

 

3) How does work get commissioned that needs to start now?

Independently approved for commissioning by:

  • Accountable executives for the program within the work falls 
  • Independent budget owners within each organization

Required for commissioning

  • Integration-related charge number for capturing effort 
  • Estimate of resources/budget
    • Internal FTE 
    • External spend
    • Capital 
    • Expense
  • Assessment of priority vs. other integration-related projects and independently vs. the total portfolio within each organization

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