3 KEY QUESTIONS
1) What are the basic roles/responsibilities associated with your programs and projects?
Accountable Executive(s)
- Provide executive guidance for each program based on overall integration objectives and long-term goals
- Serve as a point of escalation in resolving conflicts related to resources, direction, and priorities
- Encourage and reward teamwork, progress, and results
Program Managers
- Coordinate and guide planning and project management activities across all projects executed within a program/team
- Manage dependencies and linkages among projects and sub-teams
- Frame issues for resolution by Accountable Executive(s)
- Ensure coordination between programs
- Capture and incorporate changes to synergy templates implied by plans
Project/Sub Team Leads
- Drive the creation of effective and logical project plans through Project/Sub Team meetings and working sessions
- Enlist resources/additional sub-team members to plan and execute work
- Develop and manage project scope and budget (with support of Project Managers)
- Report overall status to the Accountable Executive(s), Program Manager, and IMO
- Escalate issues to the Accountable Executive(s), Steering Committee, and IMO as needed
Project Managers
- Employ project management discipline and provide tools to projects and sub-teams
- Support the Project/Sub-Team leaders in managing budget and scope and reporting progress
2) What are the deliverables for detailed planning?
A Detailed Planning Charter Document for each Program/Team
Due for submission within 1 week of individual team kick-off
A detailed project plan for each Project/Sub-Team
Due no later than one month after kick-off meeting, but may be earlier depending on nature of the Project/Sub-Team
Updates/changes to synergy templates that relate to the Program's/Team's work
Due no later than one month after kick off meeting
3) How does work get commissioned that needs to start now?
Independently approved for commissioning by:
- Accountable executives for the program within the work falls
- Independent budget owners within each organization
Required for commissioning
- Integration-related charge number for capturing effort
- Estimate of resources/budget
- Internal FTE
- External spend
- Capital
- Expense
- Assessment of priority vs. other integration-related projects and independently vs. the total portfolio within each organization