Integration Management Office (IMO) Kickoff Agenda
Understand how we will work together:
- Review rules of engagement to ensure pre-close compliance with HSR guidelines
- Review our M&A integration process, structure, roles, and responsibilities
- Build a solid foundation for ongoing teaming and collaboration …
Begin collaborating to enhance and evolve work in progress:
- Review Day 1 messaging and key elements of the communication plan
- Discuss & prioritize Day 1 and First 30 day initiatives and priorities
- Align around the work stream objectives outlined in the team charter drafts
Begin integration work plan development:
- Review next steps and timing for collaboration & work plan development
IMO Roles and Responsibilities:
- Architect and manage the master integration timeline, all related activities, planning & execution deliverables
- Assist with development of the integration plans for each work stream team
- Provide tools & templates to help manage the work
- Establish reporting framework for effective week-to-week management
- Addresses cross-team dependencies and opportunities
- Identify and escalate issues and risks
- Support stakeholder communication planning & execution
- Secure auxiliary resources where needed
Steering Committee Responsibilities
Executive Steering Committee (ESC) & Heads:
- Provide strategic direction & integration priorities
- Resolve major escalated issues
- Ensure appropriate resources are provided
- Confirms planning assumptions and expedites decision needs
- Provide guidance on master integration timeline, activities & deliverables
- Drive stakeholder communication planning key messages and execution
- Prioritizes strategic value-capture priorities and synergy initiatives
Team Leads:
- Lead all integration planning and execution activities for functional area
- Manage all assigned initiatives
- Keep integration plans updated
- Develop, track, and manage workplan progress and issues
- Ensure completion and adherence to the scope identified for area(s)
- Partner with counterpart to manage workflow
- Establish any sub-teams required for workstream completion
- Work with other team leads to determine interdependencies
- Adhere to pre-close rules of engagement
Data Harvesting
What is Data Harvesting?
- The process of requesting/sharing data necessary to inform work plan development
- All requests must adhere to a defined process as established by legal…no exceptions
Acquirer and Acquired Co. Legal teams determine if the data requested is:
- Non-Sensitive: OK for integration team to review
- Sensitive: gives a business a competitive advantage or influence…can’t be shared until close
Data will be managed in a secure Virtual Data Room (VDR)
- Folder for each team (e.g. IT, Finance) with controlled access
- Folders for holding sensitive data (called Clean Team and Legal Only)