Project Management

Commissioning Integration Projects in Advance of Close

  • Each work stream will provide a list of projects/activities in flight or required to commence soon to support the integration
  • Decisions to invest in staging work are made independently by the existing organizations, recognizing that they are still separate companies
  • Appropriate Program Charter/Project Definition is required
  • IMO will track approvals and progress

Project Tracking

  • All out-of-pocket merger related costs should be coded to merger specific project codes.
  • Examples include consultants, travel, lawyers, bankers, architects, etc.
  • Additional project codes can be set-up
  • As needed by the team leads for managing costs.
  • If a material cross-functional project arises, the IMO may request project code tracking.

Status Reporting and Plans

  • Functional work stream team leads submit weekly status by end of day each Friday
  • Lead program managers submit program status by end of day each Friday (represents aggregate status of overall program)
  • Detailed Planning - Synergies
  • Synergy tracking will remain at the current work stream level.
  • The synergies will be tracked in the same manner as the high-level planning process.
  • The total work stream synergies will equal the sum of the detailed plans plus the functional consolidation.
  • Quickly communicate changes in timing, amounts, etc.
  • Focus on one-time items is also necessary

Functional M&A Integration Deliverables

  • Project Definition Document (for any projects not part of a program)
  • Project Plans (for any projects not part of a program)
  • Project Cost Estimate (for any projects not part of a program)
  • Functional Integration Action Plan Template 
  • Updates to existing Synergy Templates...

 


Slide titles:



Detailed Planning Kick Off Process

Deliverables

Detailed Planning Deliverables

Detailed Planning Deliverables by Team

Detailed Planning Deliverables by Team

Detailed Planning Deliverables by Team

Commissioning, Tracking, and Prioritizing Work

Commissioning Integration Projects in Advance of Close

Detailed Planning – Synergies

Project Tracking

Scope Management / Change Control

Meetings and Status Reporting

Meeting Protocol and Weekly Status Reporting

Next Steps

Next Steps