Requirements for Post-Merger Integration Plans

  • Program Charter Document

  • Project Definition Documents

    For each "Project" including scope, project roles, and estimated costs (internal resources, external resources/expense, other expense, capital)

  • Project and Program Plans

    Project Plan (Gantt chart) for each "Project" and Program Plan (summary Gantt for all program activities)

  • Requirements and Synergy Updates

    Business and Functional Requirements as needed, plus Updated Synergy Spreadsheets incorporating timing, magnitude of synergy recognition and one-time costs

  • Executive Approval and Review

    Buy-in/Approval From Accountable Executives / Steering Committee and Review with Core Team and/or IMO

Requirements for Functions

Functional Integration Plan

Project Plan (Gantt chart)

For each item that qualifies as a Project:

  • Functional teams create Gantt views of their Functional Integration Plans to help manage implementation

Updated Synergy Spreadsheet

  • Incorporates new information about timing and magnitude of synergy recognition and one-time costs (cost estimates identified as part of Project Definition Documents should feed one-time cost section of Synergy Spreadsheet)

Review with Core Team and/or IMO

Project Definition Documents

For each item that qualifies as a Project:

  • Includes additional information on scope, project roles, and estimated project costs
  • Internal resources
  • External resources/expense
  • Capital

Business and Functional Requirements

  • In many cases, Functional Requirements will be completed as part of plan implementation rather than as part of detailed planning.
  • Agreement from IT required on timing of Functional Requirements

Buy-in/Approval From Accountable Executives

Monitoring Progress Toward Planning Completion

Detailed Planning Status Dashboard

Planning Status Dashboard

Implementation Management (Post Detailed Planning – Begins in April)

Master Integration Timeline
Integration Dashboard
Supporting Project Health/Dashboard Information

Review w/Core Team or Steering Committee

Objective: Ensure the executives responsible for steering the integration are aware of and can support the changes recommended in the detailed integration plans.

Suggested Summary Presentation Outline

  • Team Members and Program/Project Structure
  • Functional Integration Plans (functions), Program Charters (programs) or other supporting documentation as suggested by Team Leads
  • Additional Key Decisions or Changes Since High-Level Planning
  • Timeline Overview (milestones or Summary Gantt chart)

Available For Reference

  • Master Integration Timeline (overall timeline across all teams)
  • Changes/Update on Synergies and One-Time Costs
  • Executive Dashboard of Integration Complete and Supporting Projects
  • Dependencies, Linkages, and Implementation Risks
  • Synergy and One-Time Cost Rollup

Suggested Level of Review

Functions Review Progress with Core Team as Detailed Planning is complete

IMO Overview Meeting Synergy Rollup

  • Selected Issues
  • Integrated Timeline
  • Agenda for Review Session
  • Next Steps/Implementation Tracking

IMO Program Review

Additional Detail On "Project Costing"

Two Components: Estimating Costs and Tracking Costs

Tracking Objectives

  • Track effort and expenditure against estimates to help assess overall health of the project (internal IT hours, external expense, and capital)
  • Segment integration-related costs

Estimating Objectives

  • Estimate effort and expense to a) Support further identification and refinement of one-time costs within Synergy Templates and b) Support decisions on resources allocation and prioritization

Tracking Approach

  • Log IT time and external expense to specific integration-related codes
  • Finance to provide reports on expense by month to PMs, Team Leads, and Accountable Execs

Estimating Approach

  • For each identified integration "project" and each identified "program," complete a project cost spreadsheet (internal resources – IT/other, external resources, external expense, capital)
  • Feed relevant one-time cost information into existing Synergy Spreadsheets

Cost/Synergy Estimating and Tracking

Program Charters, Project Definition Documents and Project Plans

Timing/Magnitude of Savings

Estimated Cost Template

Finance Liaison and PM Fill Out Together

PM Uses as Baseline for Tracking Project Health

Existing Synergy Templates

PM works with Finance Liaison to identify changes to existing synergy templates

Note: Some Programs and Projects may impact more than one Synergy Template

Finance is responsible for rollup of revised synergy and one-time cost info across the integration

Related Presentations