M&A Work Stream Charters

Finance Work Stream Charter

Objectives

• Develop Optimal Function / Department Organizational Structure
• Execute Seamlessly on Day 1
• Migrate Finance Systems
• Tax Management
• Budgeting / Forecasting / Planning

Scope

• Completed organizational chart with appropriate names, titles, & locations
• Org charts from both Acquirer & Acquired Co., interviews, census
• Business unit transactional level – cash collection / billing, pay vendors and EE
• GL, AP, AR, HR, Payroll, Treasury, FP&A
• Systems and processes in place to effectively close the books on a monthly and annual basis, including reporting obligations
• Assumption: Owned by IT, however, heavily relies on accounting and finance support and involvement
• Determine most efficient integration of IT systems to deliver optimal performance in key areas including: Efficiency, management reporting, etc.
• Review of full BU level transaction processing, financial systems, ERP, etc
• Federal/State income tax reporting
• Property tax reporting
• Sales & use tax reporting
• Planning & Forecasting
• Other tax related matters
• Systems, procedures, guidelines in place to effectively manage the business and plan appropriately for the future

Information Technology Work Stream Charter

Key Objectives

• Define Organizational Structure and IT Integration Plan
• Strategy
• Prepare For Seamless Day 1
• Business ERP Consolidations
• In Flight Project Review
• Cybersecurity

Scope

• Evaluate talent pool and determine retention strategy for key personnel
• Assess, determine and communicate revised organizational structure
• Ascertain if infrastructure support is paired with ERP support
• Define expected resources (internal/external), set expectation for execution
• Complete full infrastructure review (Hardware and Software Resources)
• Complete contractual obligation review
• Develop short-term strategy (Yr 1-2 strategy)
• Layout future infrastructure platform
• Plan divisional ERP moves with target dates
• Develop mid/longer strategy
• Where appropriate, consolidate IT support services
• Plan for ‘all hands on deck’ strategy ensuring network, database and voice system stability
• Clearly define and communicate Help Desk contact strategy and measurable internal SLAs
• Maintain IT purchasing and vendor continuity
• Go live with combined Acquirer / Acquired Co. directory
• Begin execution of divisional ERP reassignments
• Evaluate spending and time constraints
• Review current open projects, evaluate go / no go
• Assess Acquired Co. cyber security status
• Define plan to reach One Acquirer cyber security maturity level of 2.5 – 3.0...